Bonita Valley Trails Leadership & Support

Officers

President
Andrea Goyette
  • Generally supervise, direct, and control the affairs of the Association, subject to Board direction.
  • Ensure that all Board responsibilities are being fulfilled - recruiting, training, and motivating as needed.
  • Lead Board meetings - preparing the agenda, sending notifications, and tracking assignments.
  • Assume primary responsibility for group culture and morale, including ground rules for working together, and systems for continuous improvement.
  • Play a leadership role to lead events, projects, and member recruiting.
  • Make this role easy and enjoyable to do.

Immediate Past President

 
  • Serve as mentor to support current Board and President.
  • Play a leadership role to lead events, projects, and member recruiting.

Proposed By-Law clarification: The position of Immediate Past President is held for one year immediately following term of presidency.

Vice President

 
  • Assume responsibilities of the President in the President's absence.
  • Automatically become President if that office becomes vacant for any reason.
  • Play a leadership role to lead events, projects, and member recruiting.
  • V.P. has the choice of fulfilling any Committee Leadership role.
    • This is a proposed change from 1993 By-Laws, which state "Vice President shall be Program Director."

Treasurer
Barbara Amalfitano
 
  • Maintain books, & provide financial reporting (semi-annual reports, and as requested)
  • Collect & distribute mail from PO Box
  • Collect & deposit all monies and dues in bank account specified by Board
  • Monitor member database for accuracy of who has paid
  • Approve & write checks (recurring & ad hoc. not to exceed $50 without majority Board approval)
    (Increase from $50 in current By-Laws)
  • Research some purchases (e.g. insurance)
  • Play a leadership role to lead events, projects, and member recruiting.
  • Make this role easy and enjoyable to do.

Secretary
Sandy Shaffer
  • Write most newsletter content (mostly by taking good notes at the Board meeting)
  • Encourage others to contribute other newsletter content.
  • Lay out the newsletter (into our standard newsletter template format)
  • Distribute the newsletter by email
  • Work with Nancy Craig to print, fold, stamp, and deliver snail mail newsletters
  • Custodian of all property, documents, records, minutes, and correspondence
    except those maintained by Treasurer, Historian, or other Committee Leaders
  • Play a leadership role to lead events, projects, and member recruiting.
  • Make this role easy and enjoyable to do.

Committee Leadership Roles

Committee Leaders are Board Members with voting privileges.

Membership

Cindy Halterman
  • Maintain the member database (as primary author)
    • Distribute latest electronic version of member database to all Board members every month (just before newsletter mailing deadline)
  • Maintain Events Calendar
  • .Write some content for the newsletter.
  • Recruit, train, and lead Trails Reps for each equestrian barn, neighborhood, and trail user group.
  • Maintain frequent communication with all Trails Reps.
  • Assume primary responsibility for communication with members
  • Play a leadership role to lead events, projects, and member recruiting.
  • Make this role easy and enjoyable to do.

Trail Care Leader

Mark Kukuchek
  • Lead the Trail Care program.
  • Send email notification for upcoming Trail Care events.
  • Recruit, train, and encourage Trail Care Volunteers.
  • Help continually improve the member database (submitting changes thru the primary author)
  • Train Trail Care Volunteers about Trail Care Tips.
  • Store and maintain trail maintenance equipment & supplies. Issue them to Trail Care Teams, and ensure that they are returned. 
  • Play a leadership role to lead events, projects, and member recruiting.
  • Make this role easy and enjoyable to do.

Trails Advocate

 
  • Lead the Trails Advocacy program.
  • Maintain master Projects List. 
  • Recruit, coach, and lead Trails Advocates for projects involving landowners (e.g. obtaining easements, trail upgrades, etc.)
  • Support Trails Advocates to work with landowners and government agencies. 
  • Help others to understand and negotiate legalities, procedures & paperwork needed to grant IOD's and other forms of trail dedication.
  • Retain copies of all trail dedication paperwork, and identify paperwork that needs shoring up.
  • Keep the group apprised of trails issues and successes.
  • Play a leadership role to lead events, projects, and member recruiting.
  • Make this role easy and enjoyable to do.

Sunshine

Bette Souza
  • Make personal phone calls and write personal notes to support members through troubled times, and to acknowledge and congratulate successes
  • Help continually improve the member database (submitting changes thru the primary author)
  • Play a leadership role to lead events, projects, and member recruiting.
  • Make this role easy and enjoyable to do.

Historian

Sandy Gonzales

 
  • Take photos. Write date, event, and people's names on the back, and put photos in a photo album.
  • Maintain archives of newsletters, photographs, and other creative & fun ways to chronicle club history.
  • Play a leadership role to lead events, projects, and member recruiting.
  • Make this role easy and enjoyable to do.

Webmaster
Doug Cruger
  • Design and maintain web site.
  • Maintain master copies of trails maps
  • Publish documents submitted by others (in PDF format please)
  • Play a leadership role to lead events, projects, and member recruiting.
  • Make this role easy and enjoyable to do.

Proposed New Committee Leadership positions

Program Director

Seeking '08 Candidate
  • Organize and implement training & educational programs. Possible topics:
    • Trail care (erosion control, nesting seasons, safe use of tools...)
    • Trail safety
    • Emergency response planning
    • Native species - recognition and protection
    • Invasive species - recognition and removal techniques
    • Equestrian trail clinics (how to overcome common "spooks", how to safely cross busy streets, trailer loading...)
  • Take the pulse of our membership - to learn what type of training has true interest.
  • Recruit & coach trainers to prepare and deliver training sessions.
  • Optionally serve as a trainer: preparing and delivering classes as the instructor/facilitator.

Emergency Response Team Leader

Seeking '08 Candidate
  • Organize and implement plans for responding to emergencies that threaten the safety of local horses. (e.g. fire, flood, earthquake...)
  • Work well with everyone that needs to be involved. (e.g. ranch owners & managers & trails reps, local fire & police, our webmaster, pre-defined volunteer roles...)

Grants Rainmaker

Seeking '08 Candidate
  • Identify opportunities to fund local trails projects
  • Submit grant requests
  • Coordinate multi-pronged petitioning of potential grant donors and influencers
  • Develop close working relationships with partners in government and tax-exempt organizations

Publicity

Andrea Goyette
  • Conceive & implement creative publicity ideas.
  • Publish press releases and articles for upcoming events and recent accomplishments.
  • Maintain list of publicity contacts, and their publication deadlines & preferred submission formats.
  • Help Event Leaders to create effective flyers.

Event Leaders

Every Event must have a designated Event Leader (or 2 co-leaders)

Event Leader
  • Lead all planning for the event
  • Serve as primary contact for the event
  • Ensure that the event makes money (or doesn't exceed cost approved by Board)
  • Publicize the event
  • Select and make arrangements with suppliers
  • Recruit, train, & mentor volunteers to perform all needed volunteer roles

Trails Reps

Trails Reps
  • All Trails Reps receive most Board correspondence - and are very much encouraged to participate in all Board events.
  • When attending a Board Meeting, each Trails Rep has Board voting privileges.
    (Proposed By-Laws amendment)

Mountain Bike Trails Rep

John Carroll
  • Serve as our primary liaison to mountain bike trail users.
  • Play a leadership role to lead events, projects, and member recruiting.

Every member is warmly invited to participate in any Board event.

Talk to any of our leaders to ask how you might be able to contribute your valued skills and gifts to support our beloved trails.